Privacy Policy – SEPAC Website

Effective Date: 20/03/2026

SEPAC (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal information when you use the SEPAC website.
The SEPAC website is informational only. SEPAC does not sell products, does not process payments, and does not transfer personal data to its member postal administrations.

1. Who We Are

SEPAC (Small European Postal Administration Cooperation) is an alliance of independent European postal operators formed to promote philately and support the specific needs of smaller postal administrations.
SEPAC provides a platform for collaboration, the exchange of expertise, and the coordination of joint philatelic initiatives, highlighting the cultural and geographic diversity of its member regions.
SEPAC currently comprises 15 members: Åland, Alderney, Faroe Islands, Gibraltar, Greenland, Guernsey, Iceland, Ireland, Isle of Man, Jersey, Liechtenstein, Luxembourg, Malta, Monaco, SARK and Vatican City.
For the purposes of applicable data protection laws, SEPAC acts as the data controller for personal data collected through this website.

2. What Personal Data We Collect

We collect only the minimum personal data necessary to operate the website.

2.1 Information You Provide Voluntarily

  • Email address, when you:
    • Subscribe to the SEPAC email newsletter
    • Vote for your favourite SEPAC stamp

No additional personal information is required or collected for voting or newsletter signup.

2.2 Information Collected Automatically

When you visit the website, we may collect limited technical information, such as:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages visited and approximate time spent on the site

This information is used solely for website security, performance, and analytics purposes.

3. How We Use Your Personal Data

We use personal data only for the following purposes:

  • To send the SEPAC email newsletter, where you have subscribed
  • To administer and validate voting, including preventing duplicate or fraudulent votes
  • To operate, maintain, and improve the SEPAC website
  • To ensure website security and integrity
  • To comply with applicable legal obligations

SEPAC does not use personal data for profiling, automated decision-making, or commercial advertising.

4. Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), our legal bases for processing are:

  • Consent – for newsletter subscriptions and voting
  • Legitimate interests – for basic website analytics, security, and fraud prevention

You may withdraw your consent at any time.

5. Data Sharing and Transfers

  • SEPAC does not sell, rent, or trade personal data.
  • SEPAC does not transfer personal data to its member postal administrations.
  • Personal data is not shared with third parties, except where necessary for website hosting or email distribution, and only with service providers acting under SEPAC’s instructions and confidentiality obligations.

Personal data is not transferred outside the UK/EU unless appropriate safeguards are in place in accordance with GDPR.

6. Data Retention

  • Email addresses collected for voting are retained only for as long as necessary to administer and verify the voting process.
  • Email addresses collected for the newsletter are retained until you unsubscribe.
  • Technical and log data is retained for a limited period for security and maintenance purposes.

7. Your Rights

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Withdraw consent at any time
  • Object to or restrict certain processing
  • Lodge a complaint with a data protection supervisory authority

Requests can be made using the contact details below.

8. Email Communications and Opt-Out

If you subscribe to the SEPAC newsletter, you may unsubscribe at any time by:

  • Using the unsubscribe link in any email, or
  • Contacting SEPAC directly

9. Cookies

The SEPAC website may use essential and analytics cookies to ensure proper operation and to understand how the site is used.
Where required by law, consent will be requested for non-essential cookies. You can also manage cookies through your browser settings.

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10. Data Security

SEPAC implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

11. Links to External Websites

The SEPAC website contains links to external websites for informational purposes, including WOPA+, an independent online platform where users can view and purchase stamps from SEPAC member postal administrations and additional countries.
SEPAC does not operate, control, or manage WOPA+ and is not responsible for any transactions, content, or services provided on that platform. Any personal data you provide to WOPA+ or other linked websites is processed in accordance with their own privacy policies and terms.
We encourage you to review the privacy notices and terms of use of any external websites you visit via links from the SEPAC website.

12. Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any changes will be published on this page with an updated effective date.

13. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:
Email: info@sepacstamps.eu